CommonSpot allows organizations to distribute the management of Web content and the administration of access and security privileges in a manner that best serves the company. Department managers, workgroups, strategic business partners and others can fully participate in the medium, without having to sacrifice security or control.

At the highest level, site administrators can assign responsibilities and grant privileges according to the overall goals of the corporate intranet. This could involve delegating administrative privileges to subsite administrators, such as department managers, who act as administrators for their section of the Web site.

Department administrators can then grant rights to create templates, pages, and elements to the people most directly responsible for the development of the site and the content to be published.

Rights may be granted at the site, page or the element level.

Creators of pages, templates and elements can assign access security rights to the items they create.