Use Intuitive Authoring Tools

The complexity of managing and publishing content is steadily increasing, and so are the number of tools available. Content management systems help organizations to deliver high quality websites, but having the right authoring tools is crucial for success. You need the ability to author web content efficiently to save time, regardless of how many users, document types, content versions, approval processes, languages, and so on.

CommonSpot simplifies authoring by streamlining the way you work. Our intuitive authoring tools—personalized dashboard, shortcuts, versioning, workflow and approvals, context-sensitive help, and multi-language support to name only a few—make it simple to author content whether individually or collaboratively.

Features

Create Your Own Custom Dashboard For Maximum Productivity

Create Your Own Custom Dashboard For Maximum Productivity

CommonSpot's customizable dashboard dramatically improves efficiency and productivity for users at every desk, including a customizable personal dashboard called My CommonSpot, My Content views, saved searches, saved shortcuts, favorites, advanced search, in-context info panes, WYSIWYG pasting, drag and drop, integration with the PaperThin community site and more.

Choose From A Library Of Content Objects

CommonSpot comes with a library of content objects right out-of-the-box, or you can easy create your own custom content objects for maximum flexibility.

Choose The Perfect Template From A Template Gallery

Template galleries allow you to lock in the look and feel of your site to protect the integrity of your brand. CommonSpot gives authors automatic access to those templates approved for their individual role or for the subsite they are working on.

Publish Content In Any Language Easily

When communicating on global scale, you need to speak to site visitors in multiple languages. CommonSpot helps you easily manage content created in multiple languages, whether search content, text, form fields, metadata, and so on. Full UTF-8 support allows you to publish content in any language, and international date formats are also supported.

Use Powerful Search Tools To Locate Content

The Content Repository Search feature allows content contributors to easily search CommonSpot for website pages, documents, images, multimedia, links, and so on while in authoring mode.

Find Content Fast via Quick Find Tool

An always-available QuickFind search box lets contributors perform fast full-text searches for pages, images or multimedia across the entire site.

Create Shortcuts For Repetitive Tasks To Improve Productivity

Shortcuts in CommonSpot save keystrokes for repetitive content creation tasks, such as creating press releases in a particular directory or adding global Element data records. Shortcuts designated as favorites display in the Shortcuts section of My CommonSpot for quick access.

Use Context-Sensitive Help When You Need Help Fast

CommonSpot offers one-click, online context-sensitive help making it easy to access how-to information quickly and efficiently.

Use Version History Tool To Compare Versions And Comments

CommonSpot includes advanced tools for easily managing, reviewing, comparing, and restoring versions and analyzing version performance.

Use Contributor Tags To Easily Locate Your Own Content

Tagging content is important for site organization, and making it easy for visitors to find what they're looking for on your site. But behind the scenes CommonSpot lets individual contributors also create private ad-hoc tags, to easily manage their own day-to-day responsibilities.

Manage Keywords Easily To Optimize For Search Engines

Knowing the keywords that site visitors and search engines use to find content on your website is crucial. With CommonSpot, marketing-blessed keywords can be Enforced (non-modifiable) sitewide providing greater control, or set to Default (modifiable) giving contributors the freedom to create keywords that reflect the content for which they are responsible.

Use Spell Check To Prevent Erroneous Mistakes

Avoid embarrassing spelling errors in website text using Spell Check. CommonSpot Administrators can request, require, or disable spell check at the site or local level. Common Replace, Ignore, and Add options are available for updating the lexicon(s).

Upload Multiple Files At A Time

Simultaneously upload multiple documents, images, or files through a browse-and-select or convenient drag & drop interface for greater productivitiy. Apply common metadata and optionally view uploads in a pending state, to add, delete, or change attributes on the fly before publishing.